Bugs and Fixes
 for Windows Accounting and Payroll

Accounting and Payroll  

Fixes and Updates as of June 16, 2009

Accounting Fixes

Version 4.0.214

New Changes & Features:

1.       Journal Listings: Account Sequence, Supplier Sequence, & Individual Account - the Month column now includes the year.  In order to include the Year on the Account & Supplier Sequence reports, the Supplier Name field had to be shortened slightly.

2.       Annual Secretary of the Board Report 2008/09 – Part 2 Revenue Changes:  Revenue Code 5449 has been added.  The name of this Revenue Code is “Fresh Fruits and Vegetable Program”, and it is open in the General Fund.

3.       Cancel Checks By List – the default button is set to OK rather than EXIT

Fixed Bugs:

1.       Reports sent to Excel: if your version of MS Office was 2000, reports sent to Excel were fine; if however you had upgraded to MS Office 2003 or 2007, an unreadable file error was occurring when attempting to open these Excel documents. An updated exclexpt.dll has fixed this problem.  However, after loading the update, CLIENT SETUP MUST BE RUN on each computer using our programs before the new exclexpt.dll will take effect at that computer.

2.       Ledger Listing (All Funds – Continuous Listing): under certain conditions, the program would print these ledger reports continuously as selected, but then the program would lock up

3.       Cash Journal Print Checks – we have 3 options when printing checks:  Supplier Sequence, Trace Number Sequence Combined, and Trace Number Sequence By Fund.  When checks were printed using anything other than Supplier Sequence, the Date Printed wasn’t being saved on both of the lines saved in the Journal table.  The problem this was causing was when a user went into the Supplier File Maintenance and selected to view the invoices attached to a particular supplier, those not printed with Supplier Sequence were at the bottom because it orders them by the date.

4.    Test Journal/Ledger Integrity for Fiscal Year:  received column prefix error when testing the integrity for the last month of the fiscal year when the fiscal year runs from Jan. through Dec.

Version 4.0.213

 New Changes & Features:

1.  MOSIS: when a new user has been added, the program will look at how the MOSIS tab is set for the other users and set the option accordingly; this option may then be changed. However, please keep in mind our earlier warnings about changing this option back and forth.  

Fixed Bugs:

1.   Backup/Restore Configuration – If you made a backup to a flash-drive, removed the flash-drive, and then later went back into the configuration and hit the lookup button to make a backup elsewhere, the program would give a message stating the backup location could not be found.  You would then either have to type in the new location or insert the flash-drive.

2.  Organization Information: Switch 18’s options on the Switches tab were visible when viewing the General or Signature tab

3.  Memorized Transactions – The program was not saving a comment added to a memorized transaction while under the Utilities menu.

Payroll Fixes

Version 4.0.125

New Changes & Features:

1.       ***MOSIS – This update will increase the file name and lines to be 2010 instead of 2009.  If you do not have your October 2009 completed, you will need to either do so before loading latest OR you will have to finish it on DESE’s side.***

2.       Direct Deposit Report – the Bank Routing Number has been added to the heading of this report

3.       MOSIS – there have been three fields added to MOSIS under the Educator School information.  These 3 fields will be on the setup form & the MOSIS Verification Report as well as included on the October files uploaded to DESE.

4.       There will be a small convert run when logging into the Payroll program. This process will change any inactive salary account codes to not be included on MOSIS.

5.       MOSIS – if a salary account code is set to be included on MOSIS and then that same salary account code is set to inactive, the program will set the code to no longer be included on MOSIS

6.       A new menu item has been added under our Payroll Reports Menu – Extract Payroll Information called FTJ - Administrative Solutions - Export TSA Information.  This is an export file for Tax Sheltered Annuities for FTJ.  You will have the option to export either an Initial Payroll File or a Payroll Period File.  *Important Note:  If you will be creating an Initial Payroll File, you will need to set the Participant Status for each benefit &/or deduction being reported.

Fixed Bugs:

1.       Print Payroll Checks – when tabbing from the Print Checks, Direct Deposit, or Both options to the Print Signature Yes or No options, the program was flipping the option from No to Yes

2.       Print Payroll Checks – the Print Preview tab that displays the signatures to be printed on the checks was not displaying the signature on Line 3 if Line 2 had a description but no signature

3.       Reports sent to Excel: if your version of MS Office was 2000, reports sent to Excel were fine; if however you had upgraded to MS Office 2003 or 2007, an unreadable file error was occurring when attempting to open these Excel documents. An updated exclexpt.dll has fixed this problem.  However, after loading the update, CLIENT SETUP MUST BE RUN on each computer using our programs before the new exclexpt.dll will take effect at that computer.

4.       Benefit/Deduction Summary – when running this report for one deduction with the print option set to Before Computing, the program was giving a message that there was no data to report because everyone with this particular deduction had a negative deduction amount in order to apply a refund

5.       Electronic W-2: under particular circumstances, a benefit &/or deduction amount was being reported on the Electronic W-2 file & the problem caught under AccuWage.  A data fix has been added upon logging into the Payroll program that will stop the problem from occurring in the future.

6.      The program was not setting the Compute in Progress switch back to no when No was selected on the history exists warning.

7.    Extract Payroll Information: FTJ – Extract Billing Information – when this file was created, if the benefit and deduction amounts are positive, the line is to be marked with a “P”; the benefits’ positive amounts were   being marked with a “Y”

Version 4.0.124

New Changes & Features:

1.  Federal Form 941:  The IRS has released a new Form 941.  This new 941 will not allow you to report adjustments from prior quarters so you will notice those adjustment fields missing from the setup form as well as on  the actual report.  Lines 12a & 12b are new. You will use Line 12a to report COBRA premium assistance payment & Line 12b to report the total number of individuals who were provided with COBRA assistance. Line 13 will calculate the total deposits plus the COBRA credit.  If you have an overpayment, you will not be reducing your withholding payments; instead, you will receive a refund from the IRS.  

Fixed Bugs:

1.   W-2 Employee 4-up Set: if an employee had a record of zeroes in his/her history, the program would sometimes print a blank W-2 for that employee

2.       W-2 Employer Set: if an employee had a record of zeroes in his/her history, the program would sometimes print a blank W-2 for that employee

3.       A Benefit/Deduction that is set up as a Gross Percent must be set up as miscellaneous.  The program was allowing the switches to be set differently even though the program was still treating it a miscellaneous benefit/deduction.

4.       MOSIS Verification Report – shading of every other line was occurring on the detail section and was moved to the group header because the employees’ names were in the group header

5.       On the Salary Account Code record when you are a municipality, the labels were not displaying the Employer Retirement Tax & Wage labels correctly.

6.       The program was allowing the OASDI Wages to accumulate more than the OASDI limit; however, the OASDI Tax amount was calculating appropriately.

7.       If the OASDI limit was reached on a particular payroll period and then that particular payroll period was recomputed, no OASDI tax was withheld.

      8.    Direct Deposit Bank Number – if an employee is usually on direct deposit, but they had to be set to No in order to print them a payroll check, the bank number was being replaced with a zero when the payroll check was actually printed.

 

Purchase Order Fixes

Version 4.0.120 

  1. A Budget Check button has been added to the Requisition Approval screen to allow you to check the budget before the requisition is approved.

Version 4.0.119

1.  The Purchase Order comments and shipping from one Purchase Order were being attached to a different Purchase Order when multiple Users were entering Purchase Orders at the same time.